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Subcontractor comparisons are exceptionally useful for comparing the cost of self-performing work for direct and overhead cost items against hiring a subcontractor to carry out those works.
It allows you to account for any scope differences between the subcontractor’s pricing information that you’ve received, to analyze the prices, and then select the best option. Your subcontractor comparisons are managed here in the Subcontractor Comparisons window.
To add a new comparison, click add comparison. You can then set an appropriate name and description for your comparison and see a summary of its key details here.
First, we need to open up Subcontractor Comparisons. This lists out all the different comparisons in this project. Let’s select this comparison here, and then click on View Details. The grid in the Subcontractor Details window summarizes key details about each subcontractor as they’re added. You can specify the subcontractor’s name, add notes and review the pricing.
Here in the Subcontractor Details window that we can select the Manage Items ribbon button. Opening this window allows you to select and add any unfinished items to the comparison by clicking the checkbox here.
When the box is checked, you’ll be able to review and modify the name of the automatically created resource, which will be applied in the Cost Estimate of the selected items, once a subcontractor has been selected.
When you’ve created a subcontractor comparison, and selected the items to be managed by it, you can go through the important process of bringing in prices collected from different subcontractors.
We can see the details for each item here, the item numbers, the descriptions, and so on.
These are the prices we’ve received from Darryl’s Digging.
After reviewing each subcontractor and their prices we can make the decision now and select Earl’s Excavation as our preferred subcontractor. We can now see that the percent differences have updated, showing the other options are more expensive than the selected subcontractor.
When you change the rates, for example if you need to update exchange rates, the schedule rate will update when you confirm the changes in Subcontractor Comparison.
The analysis window provides a read only view of all of the key information about each one of the subcontractors in the selected comparison.
The subcontractor total amount includes any adjustment from the independent Cost Estimate which may have been set up for any subcontractor. Here’s a very helpful tip: underneath each column, in the bar at the bottom, if you right click you can see a Sum Total of each column.
The tick you can see here indicates which of the subcontractors has been selected and confirmed within this comparison.
So that’s an introduction to Subcontractor Comparisons in Expert Estimation.
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